Work At QIU

Personal Assistant to the Vice-President for Administration, Finance and Student Affairs

Job Title: Personal Assistant (PA)
Workplace: Office of the Vice-President for Administration, Finance and Student Affairs
Contract Type: Full-time
Contract Duration: One year, subject to renewal
Application Deadline: 15 July 2026

Qaiwan International University is seeking to appoint a highly organised, professional, and reliable Personal Assistant to support the Office of the Vice-President for Administration, Finance and Student Affairs. The successful candidate will provide administrative, organisational, and communication support to ensure the smooth and efficient operation of the Vice-President’s Office.

Required Qualifications and Skills

• A Bachelor’s degree.
• Very good command of English, both written and spoken.
• Strong computer skills including Microsoft Office, email, internet use and digital communication tools.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prepare professional correspondence, reports, meeting notes and official documents.
• Ability to handle confidential information professionally.
• Ability to work under pressure and meet deadlines.
• Professional attitude and strong sense of responsibility.

Additional Requirements

• Previous administrative or PA experience preferred.
• University or educational institution experience preferred.
• Knowledge of office procedures and administrative systems.
• Strong interpersonal skills.
• Ability to prioritise multiple responsibilities.

Main Duties and Responsibilities

• Provide direct administrative support to the Vice-President.
• Manage appointments, meetings and schedules.
• Prepare official correspondence and reports.
• Respond professionally to emails, calls and enquiries.
• Organise meetings, agendas and minutes.
• Maintain confidential records and files.
• Coordinate communication with faculties and departments.
• Assist in reports, presentations and announcements.
• Follow up on tasks and deadlines.
• Perform other assigned duties.

How to Apply

1. Updated CV.
2. Cover letter.

Applications should be submitted through the URL link provided below. Only shortlisted candidates will be contacted for interviews.

Equal Opportunity Statement

Qaiwan International University is an equal opportunity employer committed to fairness, diversity and inclusion, and welcomes applications from all qualified candidates regardless of gender, nationality, religion, ethnicity, disability or background.